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WINZ Item: 1015 Status: Archive Written: 11 December 2002

Risk Management Plans Prototype Module in WINZ

WINZ 5.0 will have a Public Health Risk Management Plans area to help both large and small supplies meet legislative requirements. What progress have we made on this, and would you be interested in being a volunteer tester? The following describes the prototype we're completing, complete with a couple of screen shots of what it may look like when you eventually receive it.

Progress on a PHRMP Prototype

While we get WINZ 4.9 out the door with one hand, we are working with the other on a number of extensions for WINZ 5, due before mid-2003. One of these is the incorporation of a Risk Management Plans module. The prototype version of this is almost complete and we are looking for volunteers to test it, probably in late January 2003.

What's in it for the volunteers? Apart from that good feeling inside, you'll be one of the first to experience the possibilities in this area and will have the opportunity, through your feedback, to influence its interface and capabilities. RMPs will become increasingly important for managing a water supply in the future, so this is a good opportunity to be in at the beginning.

Here's a broad overview of where we're going with the Risk Management Plans. Read on and contact us if you're either interested in testing a prototype, or even if you just have some ideas on how things should be done, etc.

What can the prototype do?

The prototype will allow you to create a RMP structure basically along the lines of the Risk Information Tables (RITs) in the Guides.

The user chooses a community and WINZ will automatically assign the appropriate Guides to either the community as a whole, or to groups of zones, plants or sources within that community. For example, if a community has three plants, ytwo of which are chlorinated, WINZ will create a chlorinated plant group (2 plants) and assign the contents of the chlorination Guide to this group. ie Events, Hazards, Causes, Preventive Measures, Checks, Signs and Corrective Actions (all of these collectively referred to as "risk components in the following.)

At present, WINZ contains details for 29 Guides. There are another 10 at least to be added.

Once Guides have been added, the user has considerable freedom to customise these risk components. For example, you might want to add a few Corrective Actions that are not in the Guides but are relevant to your situation. WINZ makes this a simple matter of choosing the additional Corrective Actions from a lookup list of just over four hundred items. (This list can be reduced for viewing to those items containing a key word of your choice.)

While you cannot yourself create a new item that doesn't appear in this list, we at National WINZ will add items generally needed upon request. These lookup lists will be updated in a similar manner to National Transfer files at the moment - ie updated on the web weekly or sent to you directly if you require a particular item to carry on.

As well as copying particular items from these risk lists, if you have several plans you will be able to copy branches of one plan into another, or manually copy the whole or part of a Guide into a plan.

As you can appreciate, a whole plan will be a very complex animal, so a lot of the development effort has gone into:

1. Building a very robust data structure basis for the whole Risk Management Plan area.
2. Ensuring the user has simple but reasonably foolproof means of building the core of a new plan using information about their supplies that is already known by WINZ. (ie you don't have to start from a "blank page".
3. Giving the user a lot of flexibility to customise this plan to reflect the specific supply's situation.
4. Ensuring there are good screen views and printouts/data exports so the data can be readily visualised and acted upon.

It is especially in this last area that we want to do a bit more work before releasing the prototype. We think this whole module will have high value to water suppliers, but we need to ensure that at least some of the plan viewing facilities are sufficiently advanced so users aren't overwhelmed by the complexity of things.

Prototype Testing

We are interesting in working with a small number of water suppliers and District Health Boards to test a protype of this system between now and its full incorporation of "RMP Handling, Phase 1" in WINZ in April/May 2003. (Note that Phase 2 is expected, among other things, to build in additional facilities so water assessors can evaluate the effectiveness and appropriateness of a plan.)

To test the prototype, when ready, would involve you having a second copy of WINZ on your system. This is because WINZ_RMP increases the number of tables by about 30 (ie a large number), and we don't want to add these to ordinary WINZ until the whole thing has been fairly well finalised. Hence any trialling would involve this "play" version of WINZ separate from your normal one - but using your set of supplies.

Prototype users, as well as gaining early understanding of the WINZ-RMP approach, will have their comments on the system closely listened to and thus can contribute to the ultimate success of the project. And of course, we will be very grateful for their help.
I guess the minimum expectation is that you would install WINZ_RMP, go through the creation step for a few of your supplies, try a few customisation steps (add/delete/copy components), and look at some of the reports. Then tell me what you think and how it can be improved.

Apart from the installation, which should be pretty straightforward, I would think that a couple of 1 hour sessions would cover the basics, but it could easily be longer if you get really hooked.

Feedback would be informal ie email would be fine and I would probably want to phone you on a few things/ideas as well.

For any of the above I would be happy to talk you through the process the first time, ie via phone while we both have the same WINZ in front of us. That would probably be quicker for all than me having to write lots of instructions actually.

Like any such trial, we're looking for:
- Has this value for you as a "typical" user?
- What slows you down/is difficult to understand?
- How can we make it better before general implementation?

If you are keen, then we may want to send you later versions (one or two perhaps) before WINZ 5.0 to comment on improvements. However by looking at the initial prototype you make no committment to do that.

Development Version Screen Views

Following are two screens to give an idea of what's present. These are still in the development stage however, so ignore any repetition and other oddball things.

Screen 1

This is the view 90% of the way through automatically creating a basic Plan from the Guides. Note the counts of the various items added. Once corrective actions have been added, a total of 1315 items will have been included in the plan for the Te Moana Scheme. It's then ready for custom modification for local characteristics.


Screen 2

This is the central workbench for risk management plans, and shows the just-created Te Moana Scheme. The user has clicked on a specific Cause, so the detail section at lower right shows the Cause details. Click on any other list box and the relevant details for the new item will appear in the box.

From this screen you can add, delete or modify individual items, or copy whole sections (eg a Cause with all its Preventive Measures, Checks etc.) from another Plan or Guide. Yes, it is a busy screen, but very powerful once you master it.

Remember too, these screens are development versions, and the interface should get simpler as we streamline the many aspects before it appears in WINZ 5. That's the plan, anyway!

Contact us

If you're interested in helping with testing, have questions or feedback, please contact Barry Mattingley at ESR. It would be appreciated.



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